DECA Survival Guide: How to Run Effective Meetings

Have you ever had the feeling of boredom during one of your first DECA meetings to the point you wanted to pull your hair? Do you ever just start wondering about what’s for dinner later that night or how much homework due the next day? It happens to all of us, and it actually says much more than you think about how the meeting went for the entire group!

However, this article will help you and your chapter put an end to this! In just a moment, you will learn how to discipline yourselves to have a productive meeting, while also having fun the whole way. And the way to do just that is through the E.F.F.E.C.T.I.V.E. strategy!

The first tip of the EFFECTIVE strategy is to Entertain! Although meetings are usually for strict business and getting tasks done, having a fun icebreaker before the meetings starts is a great way to keep the atmosphere upbeat and energetic. Not only do they start off the meeting in a positive way, it keeps the members’ blood pumping to their brain; meaning they’ll probably be even more energetic and open-minded!

However, meetings aren’t all just fun and games. The next step is to Focus! Remember that meetings are what you make of them; keep in mind that you need to get things done and finalized. Make sure your advisor is always on constant alert and listening to the meeting to check how it’s going. This will definitely remind everyone to stay on track and focus!

And this brings us to the networking aspect of DECA: Friends! Having friends at your chapter meetings is always a positive! This way, you will be able to get more work done as a team, while also being able to network will future business partners!

The next secret of having an effective meeting is Efficiency. Having friends in the same club/organization is great. It’s a great way for you to bond, but sometimes you can find yourself off track. Make sure everyone that’s appointed to do a jobs is working and doing what they are supposed to be doing.

Another topic to seriously discuss with your chapter are Consequences. What happens if someone is late or blows off one of their assignments? Create a set of consequences to prevent these kind of things from happening.

Setting a Time limit is also an important factor to consider. Do meetings sometimes take forever to end? Or are you ever a couple minutes late to a meeting and its already over? This is why it’s important to set time limits. Don’t make meetings too long, but also not too short. Set an appropriate time in which everyone can dedicate at least one day of their week to and make sure it’s a reasonable time to make sure the work needed to get done has enough time to be completed.

This brings us to Introductions!  Have your chapter president, or the meeting director, give a quick intro of the items you need to discuss at your meeting. For example, let’s say your chapter is having a Holiday DECA event for your school. The meeting director would address this, by stating the items you need to discuss and break down the parts to meeting. This is a great way the meeting organized, on track, and prepared to discuss what’s next.

Vivid, valuable, versatile goals are what make any group successful! As a team, you will constantly find yourselves creating and setting goals. And that’s great! That means work is getting done! But remember to always make sure your goals are vivid, valuable and versatile. Vivid meaning make sure they are realistic. Valuable making sure that those goals created will help and improve your school or chapter. And last, versatile meaning that the strategies used to create that goal will also help accomplish other goals too!

The last item are Essential notes. Having someone to take notes and keep track of everything is extremely important. It reminds everyone of what was and wasn’t discussed. It lets you go over your last meeting and your goals. Sometimes if time isn’t enough, it’s good to have someone, like a secretary, remind everyone about what happened in the previous meeting and help recap events so you can work on it and discuss it at the next meeting.

That was the E.F.F.E.C.T.I.V.E. strategy, everyone! I hope you enjoyed learning about it and can put it to work into the next meeting you hold! It might take a little time and practice, but hopefully the acronym will help you remember the strategy! Have fun at your next meeting!